Sustainability website / Sustainable Development / 7: Legal Compliance and Document Control

7: Legal Compliance and Document Control

Intent

Xstrata's businesses demonstrate compliance with applicable sustainable development (SD) laws, regulations, permits, standards, codes, additional requirements to which the organisation subscribes and Xstrata's SD performance requirements through an effective compliance management culture and system that includes documents, records and data control.

Requirements and Expectations

7.1

Systems and procedures are implemented to ensure health, safety, environment and community (HSEC) legal compliance through:

• Identification of all HSEC legislation, standards, codes and additional external requirements to which the organisation subscribes that are applicable to Xstrata's operations
• Tracking and identification of changes to all relevant HSEC legislation, standards, codes and additional external requirements to which the organisation subscribes that are applicable to Xstrata's operations
• Creation and maintenance of a register of applicable HSEC legal documents and other documents pertaining to external requirements that are communicated and made accessible to employees
• Communication to employees and contractors of new and amended legislation and other external requirements that would affect their accountabilities
• Assessment of new or changed legislation or other external requirements to Xstrata's operations and business
• Incorporation of applicable HSEC legal requirements, other external requirements and changes to these, into the SD management system.

7.2

In countries or regions where HSEC legislation is below Xstrata's standards then Xstrata's SD framework will set the minimum level of acceptable HSEC performance.

7.3

The structure of SD management frameworks, systems and related documentation is defined.

7.4

There is a SD document control process that manages:

• Management system(s) documentation through revisions and approvals
• Relevant legislation, standards, codes and requirements
• The removal of obsolete documentation
• The traceability, confidentiality and archiving of essential data and records.