Sustainability website / Sustainable Development / 16: Monitoring and Review

16: Monitoring and Review

Intent

Through the ongoing monitoring of sustainable development (SD) performance and routine management reviews, the adequacy and effectiveness of SD strategies, plans, systems, programmes and processes are routinely assessed and actions are taken to address weaknesses and share good performance across the organisation.

Requirements and Expectations

16.1

Processes are established and implemented so that SD performance is routinely measured, monitored, recorded, assessed and acted upon by management. This includes SD inspections and audits conducted by commodity businesses and sites at frequencies appropriate to their SD risks and performance.

16.2

Commodity businesses, sites and projects comply with Group and commodity business sustainable development assurance programmes. Non-conformances are addressed and the implementation and adequacy of corrective actions are tracked and assessed.

16.3

Annual management reviews occur at all levels of the organisation to determine the continued suitability, adequacy and effectiveness of SD strategies, plans, systems, programmes and processes. This includes identifying and understanding the basis for good SD performance, and assessing the effectiveness with which it has been shared and acted upon across the organisation.

Inputs to the management reviews shall typically include information from the following sources:

• Internal and external SD inspections, assessments and audit reports addressing: operational, specialist, functional, management system, legal compliance and stakeholder requirements; or other external commitments
• Health, safety, environment and community incident reports and investigation findings
• Performance data, trends and reports including the extent to which targets and objectives have been met
• Inputs and views of external stakeholders, including complaints
• Status of corrective and preventative actions
• Outcomes from previous management reviews
• Government policies and regulation, socio-economic or political developments and new scientific findings and technological developments.

The annual SD management reviews are documented and include observations, conclusions, recommendations and follow-up.

16.4

The Group and commodity business level Sustainable Development Policies and Sustainable Development Standards are reviewed at least every three years and revised as required.